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22.02.2022 - Article

List of supporting documents to be presented by applicants for short stay visa in Ethiopia

To apply for a short stay visa, the following documents have to be provided by the applicant. Documents that are not presented either in German or English have to be submitted together with a translation into German or English by  a certified translator

Laminated documents are not accepted.

You are required to submit a copy of every provided original document. Incomplete applications may be denied.

All applicants

  • One completely filled-in and signed application form. Please use the VIDEX application form in order to speed up the application process and to reduce your waiting time.
  • One recent biometric passport photograph with bright background (3.5 cm x 4.5 cm).  The photo has to show the facial features from the chin to the hairline as well as the left and right half of the face.
  • A valid passport or other valid travel document as well as a copy of the first and all stamped pages. Please note that the passport/travel document has to be valid for at least three months after the end of the intended journey
  • preliminary ticket booking or travel itinerary (it is not necessary to buy a flight ticket at this stage)
  • proof of accommodation
  • recent bank statement covering the minimum last three months and/or personal bank saving book
  • any other documents relating to the applicant's financial status and personal ties in Ethiopia, such as title deeds or lease agreements for property, business registration, vehicle registration card, marriage certificate, birth certificate/s of children, etc.
  • Travel Health Insurance,  valid for all Schengen Member States with a minimum coverage of EUR 30 000
  • Fees of EUR 80.- (payable in ETB at the Embassy’s exchange rate at the time of the application), unless the spouse in Germany is a German or EU citizen.

Employed persons

  • a dated and signed letter from the current employer containing the following information:
    • the applicant's personal data, function/profession
    • terms of employment (temporary or permanent)
    • starting date of employment
    • monthly net salary
    • granted leave days
    • date and contact details of the employer

Self-employed persons

  • Original:
    • Trade/business license
    • Tax registration
    • Business registration (city administration)
    • Bank statement for business account (for the last three months, as a Minimum)

Retired persons

  • Documents proving the pension or other financial support

Additional requirements for applicants travelling for purpose of business and conference

  • signed letter of invitation from the inviting organization abroad (original). The invitation must contain the following information:
    • the applicant’s personal data
    • the reason for the visit to the Member State
    • period of intended stay in the Member State
    • origin of the financial means to  to finance the stay in the Member State
    • date and contact details from the organization abroad
    • formal obligation, if the inviter in Germany is responsible for the financial support
  • signed letter from current employer or organization containing the following information:
    • the applicant’s personal data
    • the applicant’s function/Profession
    • terms of employment (temporary or permanent)
    • number of years with employer/organization
    • purpose of the visit
    • who will be responsible for supporting the applicant financially during the stay in the Member States
  • if the applicant is to attends a conference which requires prior registration
    • proof of registration and receipt for registration fee.

Additional requirements for minors (under the age of 18 years)

  • original  birth certificate;
  • copy of both parents' ID-cards and passports, if applicable (all pages containing any type of information);
  • legalized declaration of consent of both parents if the minor is travelling  alone; in case the minor is accompanied by one parent only, a legalized declaration of consent from the parent who is not accompanying is required
  • if either one of the parents is absent or deceased this must be proven by a court decision or a death certificate when applicable;
  • if the legal guardian is someone else than the parent as stated in the birth certificate, a custody order must be submitted in order to prove legal guardianship;
  • letter from school containing the minor’s name, name of parents, grade, number of years at school, school holidays, contact details, date and name of school representative;
  • if the minor travels with a group: a complete list of names of all group members travelling and name of person in charge of the group.

Additional requirements for non-Ethiopian applicants residing in Ethiopia

  • Copy of the applicant's Ethiopian residence permit. If the applicant intends to return to Ethiopia, the residence permit should be valid for at least 3 months after the planned stay in the territory of the Member States. In case the applicant does not intend to return to Ethiopia, proof that the entry to the country of origin or any other third country is required.



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